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If you do want a recipient to respond or act, then technically they should be put in the To field. In your circumstance, I believe the problem is using email for project-related information. With this in mind, even if you have good intentions, think before copying your boss on an email to a coworker. Carbon copy can be used as a transitive verb with the meaning described under e-mail below related to the CC field of an e-mail message. Note: To send a message, you must always specify at least one recipient in the "To:" field. We work on projects and my boss wants to see the interactions between clients. The more information everyone shares at work the better. For example, email tracking lets you know who opened your emails and when, while our email templates feature allows you to set up templates and easily insert them into an email whenever you need to, so you don’t have to worry about writing the same emails over and over again. I keep payroll personnel in on a CC in certain emails because at least everyone knows everyone has been informed. Some email programs place the phrase "undisclosed recipients" in the address field instead. Every recipient will be able to see all of the other email addresses, so make sure you have consent to share your contacts’ details. If you’re wondering what the abbreviations cc and bcc stand for, the answer is “carbon copy” and “blind carbon copy.” Now, if you’re not exactly sure what a carbon copy is, that’s totally understandable. Carbon copies are still sometimes used in special applications: for example, in manual receipt books which have a multiple-use sheet of carbon paper supplied, so that the user can keep an exact copy of each receipt issued, although even here carbonless copy paper is often used to the same effect. So, to keep maximum anonymity, put your email address in the To field and use Bcc for recipients. It should be more like “When to use cc” and “When not to use cc”. Cc is short for carbon copy. So Eric emails his question to you again, this time cc’ing your boss. They send you emails that barely make sense and only include a few words. This is micromanaging, and it can even be seen as bullying. The Social Sloth doesn’t even know that CC exists. But next time you compose an email, take a minute to consider whether CC-ing is helpful or necessary. All other recipients of that message can see that the person you designated as a Cc: recipient has received a copy of the message. how can i get my years old deleted emails from yahoo? To learn more, see my HBR article “Your Late Night Emails Are Hurting Your Team.”, If you lead a team, you could set a guideline that email is used for routine requests only. I mean, if you can put multiple destinations in the "to" list, what do CC and BCC do? I hope that helps and thanks for reading! And it wastes time for your boss. Thanks again for reading! Here’s a quick refresher. It's not that hard! When things happen at my job, Payroll has no idea and it messes with pay and other paper work. My recommendation in this situation goes back to something I always teach. The Big Boss isn’t the actual boss – they just think they are. Sound good? It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. When you want to copy in many recipients. 3. I agree. Why? Get your answers by asking now. I agree with the unnecessary use of cc…..clutter, irrelevant and not productive, Last two roles have done this….it drives me insane….everyone misses things and receives circa 150 emails a day…only a quarter of the emails are relevant. In this case, Eric should have found a more direct way to circle back with you than cc’ing your boss, perhaps with a phone call or in-person visit. As soon as someone does this, my opinion of them is changed and I am wary of them. The term carbon copy – or more commonly, “CC” – is now an integral part of email lingo. You did not point out the distinction of when to properly use BCC. According to a study of 584 people, 345 people said that they trusted their coworker less when they CC’d their boss on an email. If your email program insists on at least one TO: address, enter your own. Maura, This is the best, logical explanation and advice on this topic that I have seen. More than one email address can be entered in the Cc field, and all addresses will receive a copy of the email. If you’re a manager who does this, stop. It sounds like something a business coach (or internal mentor) might help you navigate. It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. We use CC regularly to cover our backs and to ensure that everyone is kept “in the loop” whether they need to be or not. Then go into your “sent” folder and forward the message, alerting the “private” recipient why you are sending it to them. Cc’ing to keep others in the loop is especially risky when you aren’t the originator of an email thread. You did not point out the distinction of when to properly use BCC. Thanks! Thanks! Get the Latest Tech News Delivered Every Day, Lifewire uses cookies to provide you with a great user experience and for our, The Quick and Easy Way to Add Bcc Recipients in MacOS Mail, How to Add BCC Recipients to an Email in Yahoo Mail, How to Send an Email to Undisclosed Recipients, Distinguish Between BCC or CC Recipients in Outlook.com, How to Automatically Cc: and Bcc: All Email You Send in Outlook, Use Mac Mail BCC Option to Send Email to Groups, How to Send an Email to Undisclosed Recipients From Gmail, How to Use To, Cc, and Bcc With the Thunderbird Email App, How to Quickly Send a Group Email in Gmail, How to See Bcc Recipients of Your Emails in Mac OS X Mail, Sending an Email to Undisclosed Recipients in Mozilla, How to Email Every Contact in Your Outlook Address Book, Add Bcc Recipients in MacOS and OS X Mail. Leaders, you can support your team’s productivity by setting guidelines in your office around after-hours email. Because the topic is fresh in your mind and you don’t want to forget about it. As such, our list of when to use CC is relatively short: Use caution when keeping people “in the loop.” If you use it to excess, then you risk inundating your recipients with too many emails that they simply won’t read. Different people have different standards around responsiveness. Even worse, when somebody replies to all in your message, every addressee in the Cc field receives the response. More than one copy can be made by stacking several sheets with carbon paper between each pair. With Right Inbox, you can turn your Gmail interface into a productivity powerhouse with features like email tracking, email templates, and email reminders. CC is a very useful tool, but only when used sparingly and with some consideration. When I speak for CEO and leadership teams, I suggest they examine where that is coming from: whether it’s distrust in the employee or their own control issues. While CC is a useful tool both for saving time and improving communications, it’s often used too liberally, without proper consideration to some basic communication etiquette. For example, instead of using “important!” as your subject line, go ahead and, what’s so important: “3 p.m. meeting canceled.”. Once you’ve clicked Send, your email will be sent to both your primary recipient in the To field, and to any email recipients you’ve included in the CC field. Good luck! Knowing when to use cc vs bcc is critical. But Betty expanded the conversation without your permission, which shows disrespect. In fact, this is one of our top email values that we've shared before. Using CC for passive-aggressive or point-scoring reasons is not good practice and should be left alone. several types of CC’ers that you should avoid, lets you know who opened your emails and when, while our. To put it mildly, this is not productive. So let’s look at the most productive and courteous ways to use — and NOT use — cc and bcc. Follow the links below for your operating system and email program to find out how to add Bcc recipients to your email: A former freelance contributor who has reviewed hundreds of email programs and services since 1997. It seems very strange to me when I am in email conversation with someone and they suddenly reply to me and cc my boss. [2] With the advent of word processors and e-mail, "cc" is used as a merely formal indication of the distribution of letters to secondary recipients. I don’t know what it’s like at your company, but it sounds like email threads become places to store historical information. Your email address will not be published. Explain why you’re passing the email along, and send it directly to the person you would have cc’d. A common use for bcc is sharing a message with someone that you don’t want the primary recipient to know about. The use of carbon copies declined with the advent of photocopying and electronic document creation and distribution (word processing). People in the Bcc field also don't receive reply emails from To or Cc recipients, which is handy during a lengthy mail conversation if you don't want to spam everyone's inboxes. There are several types of CC’ers that you should avoid – here’s a breakdown: You know the type. Many employees have had times when they’re working through their emails for the day and CC their boss on a message to a colleague. This will cut down on miscommunication. Overpopulating the CC field can be extremely distracting to any recipient opening a new email, so ideally keep the CC … You give BCC a bad rap, when used properly (to circulate information to a large group of people – such as a list that wants news of a band’s engagements, etc. The important thing is to be on the same page as the people you communicate with. Using CC for passive-aggressive or point-scoring reasons is not good practice and should be left alone. Then address any underlying issues that have been driving you to act this way.

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